Digital Time Tracking with Mendato Operations
Digital time tracking via Mendato Operations enables simple and legally compliant recording of working hours – directly by the executors on site.
The result is a legally compliant time sheet for preparatory payroll. All recorded data, including surcharges, is contained in the export for DATEV and Lexware.
Requirements
The following requirements must be met:
User account in Mendato Operations
The user account is created in Orders > Master Data > Employees > Add User.
Recommendation: login via phone number – ideal for cleaning-only personnel.Smartphone with the Mendato Operations app
The app must be downloaded from the App Store (iOS or Android).Location sharing & push notifications
The location is recorded for the journey, start, and end. Push notifications remind employees to track their time.Login credentials
Access is via phone number or email (depending on the setting) and password.
Step-by-Step Guide: Start Time Tracking
Open the app and log in
Log in with the stored credentials.View operations
Under "Operations", all planned operations for the day are displayed – sorted by time.Start time tracking
Start Journey → The starting point of the journey is recorded.
Start Operation → On arrival, the location is recorded as the start.
Press Break → Start a break if needed and resume later.
Stop Operation → After completion, the end time is documented along with the location.
Benefits of Digital Time Tracking
Legally compliant & precise
Meets legal requirements – ideal for audits by customs or authorities.Proof of location
GPS documentation of journey, start, and end ensures full transparency.Automated & efficient
No more handwritten time sheets. All data is immediately available in the system.Faster billing & controlling
Times can be transferred directly to preparatory payroll – e.g. to DATEV or Lexware.Better communication
Comments and photos for the operation can be added directly in the app.
Tips for the Rollout
Plan a training session
A short introduction helps explain the most important functions (login, start, break, stop, comments).Create a proof document
Document when and how the introduction took place. This can be helpful during audits.Provide video tutorials
Multilingual tutorial videos support the rollout in international teams.